If you’re like most engaged couples, you haven’t thought about the behind the scenes of making your wedding happen. You’ve thought about your budget and your meal selections, you’ve thought about your music selections and choosing attire, and you’ve probably thought about the hair and makeup timeline on the morning of the wedding.

But most of you, unless you’re DIYing every single element of the wedding, haven’t thought about HOW the actual wedding comes together.

So today, I’m sharing a behind the scenes look at how a real Winnipeg wedding comes together (from a floral designer’s perspective!).

Professional photos by Brittany Mahood Photography, all the obviously crappy footage is from me lol

By the day of your wedding, we’ve already put in more than a full week’s worth of work that we’re not really going to touch on here, aside from to list off the things that have already taken place: obviously I’ve met with you / we’ve planned everything out / we’ve confirmed everything 5 weeks before the wedding etc. I’ve then written and submitted your floral order (depending on your wedding, this can take just a couple of hours or up to 20 ish hours for a large wedding with lots of different design elements and a lot of colour variation). I’ve hired staff, rented a uhaul if needed, washed vases, ordered candles, washed buckets, etc. We’re ready for your flowers.

I usually pick up your flowers on Tuesday morning, and some of my locally grown product is delivered on Tuesday as well. We’re hydrating and processing them (fresh water, fresh cuts on all the stems, removing thorns and unnecessary foliage, dealing with garbage, compost, and recycling). We then prep all your vases which chicken wire and tape (we try to work as foam-free as possible, to minimize our impact on the environment and take better care of our health, too), along with prepping candles, supplies, etc. There’s lots to be done!

Throughout the week, we’re then designing all your flowers. We always start with things that stay in water (centrepieces, bouquets), then work through large pieces (aisle pieces, large arrangements for the bar, etc) and finish up with boutonnieres and corsages (if there are any on the order — many couples are opting to remove these from their order).

Then comes your wedding day!

It takes us a surprisingly long time to pack up all the vases and load them into the vehicles. It’s a big game of tetris, basically. We drive so carefully — I can’t tell you how many visions I’ve had of getting into a car accident on the highway and dying on the road with flowers falling all around me 😂

THEN we get to your venue. Cue load-in.

Many venues have a pretty decent load-in situation. Some don’t have vehicle access so we have to hoof everything over, some have tiny terrifying elevators that we need to take so many more trips with, some don’t actually let you open the overhead door because the genius architects put a restaurant kitchen right beside the overhead door…etc etc. Basically, I’m saying that all venues have different load-in details and it’s part of our job to know the details.

I like to first bring in our personal items and get a feel for what other vendors have done so far and what the current set up stage is.

For this wedding at the Pavilion, we lucked out with pretty nice weather. It was Thanksgiving weekend, and you never know what you’re going to get. We were just happy we didn’t have to bag all our flowers to keep cold air from getting at them.

There were a few other vehicles at the loading zone already, so we had to unload and carry everything to the loading zone (not far) and I’m sure the loading zone has never looked so pretty. There’s no ramp here, so it’s just a bit awkward with carefully carrying flowers up steps and then we put them in the wagons and pull them into the venue’s backdoor.

Here’s what it looked like shortly after we arrived! The dance floor was just being completed when we got there, and the linens and chairs had already been delivered. Event Light was up on ladders, creating our airline cable structure for the greenery that we were going to be hanging.

This is where the behind the scenes gets messy and a little convoluted. If you’re a DIYer, chances are that you’re not hanging anything from your ceiling like this, but it’s important to know that there’s still a lot that needs to get done and a specific order in which it needs to happen.

For example, we can’t place centrepieces until the table linens are set. Chairs can’t be placed until the tables are in the right spot. We can’t hang greenery until the structure is place. And tables can’t go into place until the ladders for the greenery are out of the way.

This can often look like a lot of waiting around and then hurry to get your job done.

As vendors, this means that we need to be really aware of how what we do impacts the other vendors on the team.

We can’t be hogging the loading zone or the elevators. We can’t be late, because that impacts what someone else is doing. We need to keep to the setup schedule as closely as possible so we don’t push other vendors behind.

In the video above, you can see that Event Light had finished their work, and so it was time for us to begin. While we were waiting for them, though, we had set the tables around the outside of the room so we were doing things bit by bit. This happens at many weddings! We’re always toggling back and forth.

During this wait time, we also used the atrium/bar area as a staging area. We had the ceremony arrangements mostly complete before the wedding day, but we wanted to add in the more delicate flowers on site. So we got those pieces all set up so we could finish that, took a picture of them set in front of the seating chart (which is where they’d be flipped to after the ceremony), and then carried them outside to get the ceremony ready.

And now here you can see that we finished up the greenery canopy over the dining tables (which were then removed for the dance floor, so the canopy was over the dance floor. Dreamy!) and the Soiree team busted out the table settings at the same time as we placed all the candles. Since these tables were going to be moved for the dance floor, and we wanted to feature the greenery canopy, we decided to just do candles for the centrepieces and keep it a little simpler on these tables.

After we finished cleaning up all our mess and setting all the tables, we came back out to the atrium and helped the planner shimmy all the lounge furniture into place, because it was all going in the space we had commandeered earlier as our staging area. And then it was time for photos and load-out. I had my 1 am tear-down crew coming that night, so I stashed away all of our boxes and containers they would need for clean up.

And here’s a little look at the end result! I’ll be sharing a full blog post with the entire wedding eventually, but for now, enjoy this peek :)

The focal point of the room was the greenery canopy, with the couple sitting right underneath it. We used long banquet tables that were removed for the dance floor, and complimented them with round tables around the room.

I loved the brighter take on a fall palette, with the toffee linen, rich pinks, and additions of coral, plum, caramel, and orange. Delish!

Brittany Mahood Photography ~ Soiree Event Planning ~ Stone House Creative ~ Planned Perfectly ~ Collective Event Rentals ~ Trend Decor ~ Cathy Wiebe Clothes ~ Assiniboine Park Pavilion ~ Event Light

Looking for a Wedding Floral Designer in Winnipeg?

We can design a beautiful wedding for you, no matter the logistics of your venue!
Whether it’s an intimate wedding for 30 or a celebration the likes of which have never been seen before, reach out to Stone House Creative for stunning bridal bouquets, truly unique ceremony backdrops, and beautiful floral centrepieces to create the perfect ambiance for your wedding!